Events Coordinator

If you have excellent organisational skills, a proactive approach, and a passion for delivering successful events that make a meaningful impact, we’d love to hear from you!

Rainbows provides expert end-of-life and palliative care for babies, children and young people at our hospice, at home or in hospital – supporting families across Leicestershire, Nottinghamshire, Derbyshire, Lincolnshire and Northamptonshire. Last year we supported around 1,000 Babies, Children and Young People, and approximately. 3,000 family members, including families, siblings, and carers, across. Simply put, we’re here to brighten short lives and support families wherever they are.

This vital work would not be possible without our dedicated Income Generation and Marketing Team. Through fundraising, events, communications, and supporter engagement, the team plays a crucial role in generating the income and awareness needed to ensure Rainbows can continue providing outstanding care and support to babies, children, young people, and their families. We’re excited to announce an opportunity for an Events Coordinator to join our Events Team who organise a variety of fundraising and supporter events to help fund Rainbows’ services!

Working Hours and Location: This is a full-time role (37.5 hours per week, Monday to Friday) based at our Hospice in Lark Rise, Loughborough. Occasional evening and weekend work will be required to support events.

Our Benefits include:

• Free onsite parking at the Hospice, Lark Rise, Loughborough.
• Eligibility to join Blue Light Card discount scheme and Company Shop.
• Healthcare cashback plan
• Life Assurance.
• 27 days holiday plus bank holidays.
• Contributory pension scheme or Salary Sacrifice Pension Scheme
• Affordable meals at the Hospice
• Free tea, coffee and fruit whilst at the Hospice
• Free access to our Employee Assistance Programme
• Wellbeing support and access to Mental Health First Aiders

About the role                                                                                                            

As our Events Coordinator, you will support the Senior Events Officer in delivering fundraising and awareness-raising events. You will help coordinate our established programme of events, including the Derby Cathedral Abseil, Santa Run, and Skydive, while also contributing to the development of new opportunities and experiences for supporters. These events are designed to maximize income, participation, and engagement, helping Rainbows provide vital support to babies, children, young people, and their families.

Key Responsibilities include:

• Event Organisation: Assist the Senior Events Officer in the planning and execution of a range of events to meet or exceed income and engagement targets, while carefully managing expenditure to achieve return on investment (ROI) targets.
• Supporter Experience Management: Coordinate and deliver engaging supporter journeys for event participants, ensuring they receive timely information, feel supported throughout their fundraising journey, and have a positive experience from registration to event day.
• Financial and KPI Management: Maintain accurate financial, participant, and key performance indicator (KPI) records for events, ensuring supporter information is recorded and managed effectively. Support the Senior Events Officer in monitoring event performance, producing detailed reports as required.
• Cross-department and Third-Party Collaboration: Contribute to the delivery of Rainbows-hosted and third-party events, coordinating with suppliers, colleagues, and volunteers to ensure income is maximised, expenses are minimised, and budgets are met.
• Marketing and Promotion Support: Assist in promoting events by collaborating with the Marketing, Corporate and Community Fundraising teams to ensure participation targets are achieved.
• Risk Management: Conduct comprehensive event risk assessments and implement plans to mitigate and manage identified risks, escalating concerns to the Senior Events Officer when necessary.
• Further responsibilities in the role of Events Coordinator at Rainbows, can be found by downloading the Job Description.

About You

To be successful in this role, you will need:

• Experience in planning and organising events.
• Excellent organisational skills and the ability to manage conflicting priorities to meet objectives.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) and using a CRM database.
• Strong communication skills, both written and verbal.
• Exceptional attention to detail and administrative expertise.
• A valid UK driving license and willingness to travel within the region as needed.
• Flexibility to work evenings and weekends as required.
• Further requirements can be found by downloading the Person Specification.

For further information about this role and the responsibilities please contact Claire Hoggan, Senior Events Officer, on claire.hoggan@rainbows.co.uk

To apply for the role please click ‘apply now’ to complete an online application form. If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the people team at recruitment@rainbows.co.uk

This role is subject to an Standard DBS (Disclosure and barring Service Check) and pre-employment checks.